Proven Document Management
For many organisations the routine reliance on paper filing systems and people-intensive tasks are a hidden cost and an obstacle to improved productivity. Whether it is collaborating on a complex project or simply managing a department’s myriad of information, SoftCo R8 Document Management will significantly reduce these risks.
From electronic capture and automated workflow to Computer Output Laser Disk (COLD) and a Content-Addressable Storage (CAS) system, different technologies can be used in the document lifecycle to bring new efficiencies to old processes. Regardless of whether it is paper-based, an email, a Microsoft office document or from a mainframe, SoftCo Document Management takes information into a secure and compliant environment for effective electronic workflow - to share, collaborate, email, or print - or simply to store. With version control, the integrity of the document is constantly maintained while the workflow paths can be configured to ensure that only authorised users have access to files. Compliance and reporting are also embedded in the solution.
SoftCo Document Management delivers proven, highly scalable, high-performance access to billions of images and electronic documents for many thousands of users and integrates seamlessly with other enterprise applications and systems.
Key Benefits:
- Automation cuts costs and increases productivity
- Version control ensures a full audit of all documents
- Multiple search criteria means instant access
- More control and secure storage means better governance
Key Features:
- Automated workflow for any type of document or process
- Version control maintains accuracy
- Comprehensive permission controls ensure documents are only visible to approved users
- A single repository combined with powerful search tools means documents can be found quickly and easily
- Ensures compliance and aids disaster recovery
- Documents are converted to digital format using Optical Character Recognition (OCR)
- Converts static paper records into flexible electronic data
- Powerful and fast text and phrase-based searching
- Enables controlled batch printing of large volumes of documents
- User-friendly, single-click, interactive Web interface
- Delivers tight Windows Desktop and Microsoft Office integration
- Enforces content retention policies that determine how long specific types of information, documents or records are stored in the system
- A unique digital fingerprint is generated for each document ensuring they are completely unalterable and meet corporate governance and compliance requirements
- Digitally shreds any documents marked for disposal based on US Department of Defence (DOD 5220.22M) standards
R8 Document Management Modules:
- R8 Capture: Converts static paper records into flexible electronic data.
- R8 COLD: Delivers access to electronic information instantaneously and includes a visual interactive COLD design tool for rapidly processing different electronic feed types.
- R8 Print: Enables the batch printing of large volumes of documents.
- R8 Web: User-friendly, single-click, dynamic, interactive Web interface.
- R8 Portable: Exports limited document sets such as monthly invoices and statements with search and retrieval capabilities that can be easily distributed.
- R8 Index Update: Automatically updates Index fields based on data from flat ASCII text files or from another R8 Index, located within the same R8 server.
- R8 Desktop: Features tight Windows Desktop and Microsoft Office integration.
- R8 Version Control: Maintains accuracy and integrity of all electronic documents.
- OCR/Full-Text: Advanced OCR with PDF/text overlay capabilities and full-text capabilities with iFilter support and classification functionality.
- R8 Manager: Delivers a ‘dashboard’ overview in real-time of the system status and provides a complete set of system tools that support continuous operations (24x7). R8 includes a granular security model ensuring access is managed and controlled at every layer including roles, permissions, filters, access keys and user authentication.